[jira] Created: (INCUBATOR-39) Policy neutral change to improve organisation

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[jira] Created: (INCUBATOR-39) Policy neutral change to improve organisation

JIRA jira@apache.org
Policy neutral change to improve organisation
---------------------------------------------

                 Key: INCUBATOR-39
                 URL: http://issues.apache.org/jira/browse/INCUBATOR-39
             Project: Incubator
          Issue Type: Improvement
          Components: policy
            Reporter: Robert Burrell Donkin
         Assigned To: Robert Burrell Donkin


This patch separates the process of acceptance from approval by the sponsor. The consistency of usage of terms is increased.

Index: site-author/incubation/Incubation_Policy.xml
===================================================================
--- site-author/incubation/Incubation_Policy.xml        (revision 425516)
+++ site-author/incubation/Incubation_Policy.xml        (working copy)
@@ -28,8 +28,9 @@
 <li><a href="#Entry+to+Incubation">Entry to Incubation</a>
   <ul>
     <li><a href="#Proposal">Proposal</a></li>
-    <li><a href="#Acceptance+of+Proposal+by+Sponsor">Acceptance of Proposal
+    <li><a href="#Approval+of+Proposal+by+Sponsor">Approval of Proposal
        by Sponsor</a></li>
+    <li><a href="#Acceptance+By+Incubator">Acceptance By Incubator</a></li>
     <li><a href="#Creation+of+Podling">Creation of Podling</a></li>
   </ul>
 </li>
@@ -221,17 +222,20 @@
 </strong>
         </p>
       </section>
-      <section id="Acceptance+of+Proposal+by+Sponsor">
-        <title>Acceptance of Proposal by Sponsor
+      <section id="Approval+of+Proposal+by+Sponsor">
+        <title>Approval of Proposal by Sponsor
 </title>
-        <p>The decision to accept a project MUST be taken on a vote by the
-Sponsor, in accordance with that Entity's charter.
+        <p>The decision to approve the candidate proposal MUST be taken
+on a vote by the Sponsor, in accordance with that Entity's charter.
 </p>
+</section>
+      <section id='Acceptance+By+Incubator'>
+            <title>Acceptance By Incubator</title>
         <p>Upon a successful result, the PMC Chair of the Sponsor SHOULD request the Incubator
 PMC take on the Candidate as a new Podling. The request,
 which should be sent to the Incubator PMC on the
 <a href="howtoparticipate.html#Mailing+lists">general</a> list,
-MUST contain the following information :
+MUST contain the following information:
 </p>
         <ul>
           <li>a reference to the results of the vote (so as to provide an audit

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[jira] Commented: (INCUBATOR-39) Policy neutral change to improve organisation

JIRA jira@apache.org
    [ http://issues.apache.org/jira/browse/INCUBATOR-39?page=comments#action_12424683 ]
           
Craig Russell commented on INCUBATOR-39:
----------------------------------------

<title>Acceptance By Incubator</title>
         <p>Upon a successful result, the PMC Chair of the Sponsor SHOULD request the Incubator
 PMC take on the Candidate as a new Podling. The request,
 which should be sent to the Incubator PMC on the
 <a href="howtoparticipate.html#Mailing+lists">general</a> list,
MUST contain the following information:

This might be a side issue, but if the Sponsor does not request the Incubator PMC to accept the project, how can it incubate? So I'm thinking that the "PMC Chair of the Sponsor MUST request the Incubator " to accept the project.



> Policy neutral change to improve organisation
> ---------------------------------------------
>
>                 Key: INCUBATOR-39
>                 URL: http://issues.apache.org/jira/browse/INCUBATOR-39
>             Project: Incubator
>          Issue Type: Improvement
>          Components: policy
>            Reporter: Robert Burrell Donkin
>         Assigned To: Robert Burrell Donkin
>
> This patch separates the process of acceptance from approval by the sponsor. The consistency of usage of terms is increased.
> Index: site-author/incubation/Incubation_Policy.xml
> ===================================================================
> --- site-author/incubation/Incubation_Policy.xml        (revision 425516)
> +++ site-author/incubation/Incubation_Policy.xml        (working copy)
> @@ -28,8 +28,9 @@
>  <li><a href="#Entry+to+Incubation">Entry to Incubation</a>
>    <ul>
>      <li><a href="#Proposal">Proposal</a></li>
> -    <li><a href="#Acceptance+of+Proposal+by+Sponsor">Acceptance of Proposal
> +    <li><a href="#Approval+of+Proposal+by+Sponsor">Approval of Proposal
>         by Sponsor</a></li>
> +    <li><a href="#Acceptance+By+Incubator">Acceptance By Incubator</a></li>
>      <li><a href="#Creation+of+Podling">Creation of Podling</a></li>
>    </ul>
>  </li>
> @@ -221,17 +222,20 @@
>  </strong>
>          </p>
>        </section>
> -      <section id="Acceptance+of+Proposal+by+Sponsor">
> -        <title>Acceptance of Proposal by Sponsor
> +      <section id="Approval+of+Proposal+by+Sponsor">
> +        <title>Approval of Proposal by Sponsor
>  </title>
> -        <p>The decision to accept a project MUST be taken on a vote by the
> -Sponsor, in accordance with that Entity's charter.
> +        <p>The decision to approve the candidate proposal MUST be taken
> +on a vote by the Sponsor, in accordance with that Entity's charter.
>  </p>
> +</section>
> +      <section id='Acceptance+By+Incubator'>
> +            <title>Acceptance By Incubator</title>
>          <p>Upon a successful result, the PMC Chair of the Sponsor SHOULD request the Incubator
>  PMC take on the Candidate as a new Podling. The request,
>  which should be sent to the Incubator PMC on the
>  <a href="howtoparticipate.html#Mailing+lists">general</a> list,
> -MUST contain the following information :
> +MUST contain the following information:
>  </p>
>          <ul>
>            <li>a reference to the results of the vote (so as to provide an audit

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[jira] Commented: (INCUBATOR-39) Policy neutral change to improve organisation

JIRA jira@apache.org
In reply to this post by JIRA jira@apache.org
    [ http://issues.apache.org/jira/browse/INCUBATOR-39?page=comments#action_12425015 ]
           
Robert Burrell Donkin commented on INCUBATOR-39:
------------------------------------------------

an interesting point :-)

there is an argument that the original is correct. the chair of the PMC SHOULD make the request but may choose not to might forget. a project chair has quite a lot of wriggle room and this action cannot actually be mandated. it's up to the project to elect a new chair if they don't like things they do or don't do.

i definitely agree that the paragraph is badly phrased. i think that some like:

'The acceptance process is triggered by an email sent to the incubator general mailing list by the PMC chair of the Sponsor. This email MUST contain the following information:

would convey the meaning with more precision and less words.

opinions?

> Policy neutral change to improve organisation
> ---------------------------------------------
>
>                 Key: INCUBATOR-39
>                 URL: http://issues.apache.org/jira/browse/INCUBATOR-39
>             Project: Incubator
>          Issue Type: Improvement
>          Components: policy
>            Reporter: Robert Burrell Donkin
>         Assigned To: Robert Burrell Donkin
>
> This patch separates the process of acceptance from approval by the sponsor. The consistency of usage of terms is increased.
> Index: site-author/incubation/Incubation_Policy.xml
> ===================================================================
> --- site-author/incubation/Incubation_Policy.xml        (revision 425516)
> +++ site-author/incubation/Incubation_Policy.xml        (working copy)
> @@ -28,8 +28,9 @@
>  <li><a href="#Entry+to+Incubation">Entry to Incubation</a>
>    <ul>
>      <li><a href="#Proposal">Proposal</a></li>
> -    <li><a href="#Acceptance+of+Proposal+by+Sponsor">Acceptance of Proposal
> +    <li><a href="#Approval+of+Proposal+by+Sponsor">Approval of Proposal
>         by Sponsor</a></li>
> +    <li><a href="#Acceptance+By+Incubator">Acceptance By Incubator</a></li>
>      <li><a href="#Creation+of+Podling">Creation of Podling</a></li>
>    </ul>
>  </li>
> @@ -221,17 +222,20 @@
>  </strong>
>          </p>
>        </section>
> -      <section id="Acceptance+of+Proposal+by+Sponsor">
> -        <title>Acceptance of Proposal by Sponsor
> +      <section id="Approval+of+Proposal+by+Sponsor">
> +        <title>Approval of Proposal by Sponsor
>  </title>
> -        <p>The decision to accept a project MUST be taken on a vote by the
> -Sponsor, in accordance with that Entity's charter.
> +        <p>The decision to approve the candidate proposal MUST be taken
> +on a vote by the Sponsor, in accordance with that Entity's charter.
>  </p>
> +</section>
> +      <section id='Acceptance+By+Incubator'>
> +            <title>Acceptance By Incubator</title>
>          <p>Upon a successful result, the PMC Chair of the Sponsor SHOULD request the Incubator
>  PMC take on the Candidate as a new Podling. The request,
>  which should be sent to the Incubator PMC on the
>  <a href="howtoparticipate.html#Mailing+lists">general</a> list,
> -MUST contain the following information :
> +MUST contain the following information:
>  </p>
>          <ul>
>            <li>a reference to the results of the vote (so as to provide an audit

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[jira] Resolved: (INCUBATOR-39) Policy neutral change to improve organisation

JIRA jira@apache.org
In reply to this post by JIRA jira@apache.org
     [ http://issues.apache.org/jira/browse/INCUBATOR-39?page=all ]

Robert Burrell Donkin resolved INCUBATOR-39.
--------------------------------------------

    Resolution: Fixed

approved http://mail-archives.apache.org/mod_mbox/incubator-general/200608.mbox/%3cf470f68e0608011439i6d0b9204kdb02ddcd3438568f@...%3e

committed.

once appropriate rephrasing is added to a new JIRA this issue can be closed

> Policy neutral change to improve organisation
> ---------------------------------------------
>
>                 Key: INCUBATOR-39
>                 URL: http://issues.apache.org/jira/browse/INCUBATOR-39
>             Project: Incubator
>          Issue Type: Improvement
>          Components: policy
>            Reporter: Robert Burrell Donkin
>         Assigned To: Robert Burrell Donkin
>
> This patch separates the process of acceptance from approval by the sponsor. The consistency of usage of terms is increased.
> Index: site-author/incubation/Incubation_Policy.xml
> ===================================================================
> --- site-author/incubation/Incubation_Policy.xml        (revision 425516)
> +++ site-author/incubation/Incubation_Policy.xml        (working copy)
> @@ -28,8 +28,9 @@
>  <li><a href="#Entry+to+Incubation">Entry to Incubation</a>
>    <ul>
>      <li><a href="#Proposal">Proposal</a></li>
> -    <li><a href="#Acceptance+of+Proposal+by+Sponsor">Acceptance of Proposal
> +    <li><a href="#Approval+of+Proposal+by+Sponsor">Approval of Proposal
>         by Sponsor</a></li>
> +    <li><a href="#Acceptance+By+Incubator">Acceptance By Incubator</a></li>
>      <li><a href="#Creation+of+Podling">Creation of Podling</a></li>
>    </ul>
>  </li>
> @@ -221,17 +222,20 @@
>  </strong>
>          </p>
>        </section>
> -      <section id="Acceptance+of+Proposal+by+Sponsor">
> -        <title>Acceptance of Proposal by Sponsor
> +      <section id="Approval+of+Proposal+by+Sponsor">
> +        <title>Approval of Proposal by Sponsor
>  </title>
> -        <p>The decision to accept a project MUST be taken on a vote by the
> -Sponsor, in accordance with that Entity's charter.
> +        <p>The decision to approve the candidate proposal MUST be taken
> +on a vote by the Sponsor, in accordance with that Entity's charter.
>  </p>
> +</section>
> +      <section id='Acceptance+By+Incubator'>
> +            <title>Acceptance By Incubator</title>
>          <p>Upon a successful result, the PMC Chair of the Sponsor SHOULD request the Incubator
>  PMC take on the Candidate as a new Podling. The request,
>  which should be sent to the Incubator PMC on the
>  <a href="howtoparticipate.html#Mailing+lists">general</a> list,
> -MUST contain the following information :
> +MUST contain the following information:
>  </p>
>          <ul>
>            <li>a reference to the results of the vote (so as to provide an audit

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