Discussion board vs. user mailing list in incubating project

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Discussion board vs. user mailing list in incubating project

Sebastian Schelter
Hi,

I recently received a question from a project that is considering to
apply to the incubator and I did not know the answer, so I would like to
ask for your input on that.

The project has a very active web-based discussion board, similar to
projects like Apache MXNet on https://discuss.mxnet.io/ or Rust on
https://users.rust-lang.org/. However, Apache projects traditionally
prefer a user mailing list to web-based discussion boards in my experience.

The question is now whether the project would have to migrate the
discussion board to the user mailing list during incubation or whether
they could keep it. Do we have an official stance on that?

Best,
Sebastian

PS: As a side note, I'd like to mention that the project will have a
dev@ and private@ mailinglist as usual, this question is only about the
interactions with users.





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Re: Discussion board vs. user mailing list in incubating project

Myrle Krantz-2
How’s their discussion board archived?

-Myrle

On Sat, Jan 12, 2019 at 7:01 PM Sebastian <[hidden email]> wrote:

> Hi,
>
> I recently received a question from a project that is considering to
> apply to the incubator and I did not know the answer, so I would like to
> ask for your input on that.
>
> The project has a very active web-based discussion board, similar to
> projects like Apache MXNet on https://discuss.mxnet.io/ or Rust on
> https://users.rust-lang.org/. However, Apache projects traditionally
> prefer a user mailing list to web-based discussion boards in my experience.
>
> The question is now whether the project would have to migrate the
> discussion board to the user mailing list during incubation or whether
> they could keep it. Do we have an official stance on that?
>
> Best,
> Sebastian
>
> PS: As a side note, I'd like to mention that the project will have a
> dev@ and private@ mailinglist as usual, this question is only about the
> interactions with users.
>
>
>
>
>
> ---------------------------------------------------------------------
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> For additional commands, e-mail: [hidden email]
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Re: Discussion board vs. user mailing list in incubating project

Dave Fisher-5


Sent from my iPhone

> On Jan 13, 2019, at 10:09 PM, Myrle Krantz <[hidden email]> wrote:
>
> How’s their discussion board archived?

Yes, archival is the question. One approach we took with OpenOffice was to move the phpBB for the forums onto PMC managed VMs using Apache Infra provided MySQL.

Regards,
Dave

>
> -Myrle
>
>> On Sat, Jan 12, 2019 at 7:01 PM Sebastian <[hidden email]> wrote:
>>
>> Hi,
>>
>> I recently received a question from a project that is considering to
>> apply to the incubator and I did not know the answer, so I would like to
>> ask for your input on that.
>>
>> The project has a very active web-based discussion board, similar to
>> projects like Apache MXNet on https://discuss.mxnet.io/ or Rust on
>> https://users.rust-lang.org/. However, Apache projects traditionally
>> prefer a user mailing list to web-based discussion boards in my experience.
>>
>> The question is now whether the project would have to migrate the
>> discussion board to the user mailing list during incubation or whether
>> they could keep it. Do we have an official stance on that?
>>
>> Best,
>> Sebastian
>>
>> PS: As a side note, I'd like to mention that the project will have a
>> dev@ and private@ mailinglist as usual, this question is only about the
>> interactions with users.
>>
>>
>>
>>
>>
>> ---------------------------------------------------------------------
>> To unsubscribe, e-mail: [hidden email]
>> For additional commands, e-mail: [hidden email]
>>
>>


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Re: Discussion board vs. user mailing list in incubating project

Sebastian Schelter
So to rephrase this question, if the project finds a way to archive the
discussions to ASF-controlled infra (e.g., to a dedicated mailinglist),
than they could keep using the board?

Best,
Sebastian


On 14.01.19 01:14, Dave Fisher wrote:

>
>
> Sent from my iPhone
>
>> On Jan 13, 2019, at 10:09 PM, Myrle Krantz <[hidden email]> wrote:
>>
>> How’s their discussion board archived?
>
> Yes, archival is the question. One approach we took with OpenOffice was to move the phpBB for the forums onto PMC managed VMs using Apache Infra provided MySQL.
>
> Regards,
> Dave
>
>>
>> -Myrle
>>
>>> On Sat, Jan 12, 2019 at 7:01 PM Sebastian <[hidden email]> wrote:
>>>
>>> Hi,
>>>
>>> I recently received a question from a project that is considering to
>>> apply to the incubator and I did not know the answer, so I would like to
>>> ask for your input on that.
>>>
>>> The project has a very active web-based discussion board, similar to
>>> projects like Apache MXNet on https://discuss.mxnet.io/ or Rust on
>>> https://users.rust-lang.org/. However, Apache projects traditionally
>>> prefer a user mailing list to web-based discussion boards in my experience.
>>>
>>> The question is now whether the project would have to migrate the
>>> discussion board to the user mailing list during incubation or whether
>>> they could keep it. Do we have an official stance on that?
>>>
>>> Best,
>>> Sebastian
>>>
>>> PS: As a side note, I'd like to mention that the project will have a
>>> dev@ and private@ mailinglist as usual, this question is only about the
>>> interactions with users.
>>>
>>>
>>>
>>>
>>>
>>> ---------------------------------------------------------------------
>>> To unsubscribe, e-mail: [hidden email]
>>> For additional commands, e-mail: [hidden email]
>>>
>>>
>

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Re: Discussion board vs. user mailing list in incubating project

Matt Sicker
On Mon, 14 Jan 2019 at 07:15, Sebastian <[hidden email]> wrote:
> So to rephrase this question, if the project finds a way to archive the
> discussions to ASF-controlled infra (e.g., to a dedicated mailinglist),
> than they could keep using the board?

That's my understanding. It applied to the ASF Slack, for example, or
IRC, or other communication channels in general. The idea is that you
want your project's decision making to be asynchronously accessible by
all interested parties via ASF infrastructure.

--
Matt Sicker <[hidden email]>

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Re: Discussion board vs. user mailing list in incubating project

Sebastian Schelter
Thank you!

On 14.01.19 11:19, Matt Sicker wrote:

> On Mon, 14 Jan 2019 at 07:15, Sebastian <[hidden email]> wrote:
>> So to rephrase this question, if the project finds a way to archive the
>> discussions to ASF-controlled infra (e.g., to a dedicated mailinglist),
>> than they could keep using the board?
>
> That's my understanding. It applied to the ASF Slack, for example, or
> IRC, or other communication channels in general. The idea is that you
> want your project's decision making to be asynchronously accessible by
> all interested parties via ASF infrastructure.
>

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Re: Discussion board vs. user mailing list in incubating project

sebb-2-2
In reply to this post by Matt Sicker
On Mon, 14 Jan 2019 at 16:19, Matt Sicker <[hidden email]> wrote:

>
> On Mon, 14 Jan 2019 at 07:15, Sebastian <[hidden email]> wrote:
> > So to rephrase this question, if the project finds a way to archive the
> > discussions to ASF-controlled infra (e.g., to a dedicated mailinglist),
> > than they could keep using the board?
>
> That's my understanding. It applied to the ASF Slack, for example, or
> IRC, or other communication channels in general. The idea is that you
> want your project's decision making to be asynchronously accessible by
> all interested parties via ASF infrastructure.

I thought the rule was that decisions have to be made on ASF mailing lists.
It's fine to have discussions elsewhere, but the results must be
brought back to a mailing list for the actual decision.
Or has that rule been changed? If so, is it documented anywhere?

S
> --
> Matt Sicker <[hidden email]>
>
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Re: Discussion board vs. user mailing list in incubating project

Matt Sicker
On Wed, 16 Jan 2019 at 15:22, sebb <[hidden email]> wrote:
> I thought the rule was that decisions have to be made on ASF mailing lists.
> It's fine to have discussions elsewhere, but the results must be
> brought back to a mailing list for the actual decision.
> Or has that rule been changed? If so, is it documented anywhere?

I think that's a better explanation of what I was trying to get at.
I'm just remembering something about how when Slack opened up,
channels were using an archive bot for a while.

--
Matt Sicker <[hidden email]>

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Re: Discussion board vs. user mailing list in incubating project

Sebastian Schelter
In reply to this post by sebb-2-2
The question was only about the user discussions (e.g. to replace the
user mailinglist). The project will of course have a dev mailinglist
with the usual decision making.

-s

On 16.01.19 16:22, sebb wrote:

> On Mon, 14 Jan 2019 at 16:19, Matt Sicker <[hidden email]> wrote:
>>
>> On Mon, 14 Jan 2019 at 07:15, Sebastian <[hidden email]> wrote:
>>> So to rephrase this question, if the project finds a way to archive the
>>> discussions to ASF-controlled infra (e.g., to a dedicated mailinglist),
>>> than they could keep using the board?
>>
>> That's my understanding. It applied to the ASF Slack, for example, or
>> IRC, or other communication channels in general. The idea is that you
>> want your project's decision making to be asynchronously accessible by
>> all interested parties via ASF infrastructure.
>
> I thought the rule was that decisions have to be made on ASF mailing lists.
> It's fine to have discussions elsewhere, but the results must be
> brought back to a mailing list for the actual decision.
> Or has that rule been changed? If so, is it documented anywhere?
>
> S
>> --
>> Matt Sicker <[hidden email]>
>>
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Re: Discussion board vs. user mailing list in incubating project

Dave Fisher-5
Great. It will be up to the Community and the Mentors to determine if any migrations make sense in order to protect the project’s valuable user discussions.

Regards,
Dave

> On Jan 17, 2019, at 7:10 PM, Sebastian <[hidden email]> wrote:
>
> The question was only about the user discussions (e.g. to replace the user mailinglist). The project will of course have a dev mailinglist with the usual decision making.
>
> -s
>
> On 16.01.19 16:22, sebb wrote:
>> On Mon, 14 Jan 2019 at 16:19, Matt Sicker <[hidden email]> wrote:
>>>
>>> On Mon, 14 Jan 2019 at 07:15, Sebastian <[hidden email]> wrote:
>>>> So to rephrase this question, if the project finds a way to archive the
>>>> discussions to ASF-controlled infra (e.g., to a dedicated mailinglist),
>>>> than they could keep using the board?
>>>
>>> That's my understanding. It applied to the ASF Slack, for example, or
>>> IRC, or other communication channels in general. The idea is that you
>>> want your project's decision making to be asynchronously accessible by
>>> all interested parties via ASF infrastructure.
>> I thought the rule was that decisions have to be made on ASF mailing lists.
>> It's fine to have discussions elsewhere, but the results must be
>> brought back to a mailing list for the actual decision.
>> Or has that rule been changed? If so, is it documented anywhere?
>> S
>>> --
>>> Matt Sicker <[hidden email]>
>>>
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